Click the Import button to copy this list into the List Entries list box.

Skip to Step 6.

Select the List Entries list box and then type each entry (in the desired order), being sure to press Enter after typing each one.

When all the entries in the custom list appear in the List Entries list box in the order you want them, proceed to Step 5.

Click the Add button to add the list of entries to the Custom Lists list box.

Finish creating all the custom lists you need, using the preceding steps. Double-click the fill handle to perform the fill series on the column. This spreadsheet budget tracker contains 4 sheets to help you keep track of how much you're spending vs how much you planned to spend. When we copy and paste a cell with a formula in it, we're not copying thevalue - we're copying the formula. I put 1 in cell a1 and autofill down it goes to 2,3,4,5. After working for a number of independent training firms, he went on to teaching semester-long courses in spreadsheet and database management software at Golden Gate University in San Francisco.
His love of teaching has translated into an equal love of writing. AutoFill automatically fills in the month names. Choose Settings > Profiles > Addresses and more. In the screenshot below, I've manually typed the cell names in cells to help you visualize how an Excel spreadsheet works. Drag your cursor to cell F2. Select cell A1 and drag the fill handle down. Enter the first date in your series in a cell and select that cell and the cells you want to fill. If you've already gone to the time and trouble of typing the custom list in a range of cells, go to Step 2. Excel's AutoFill feature is activated by dragging the little square that appears in the lower right corner of the active cell. 2. Leave the other settings unchanged, for Columns, Date, and Day. Make these two values the initial selection that you extend with the fill handle.

For example, to start a series with Saturday and enter every other day across a row, enter Saturday in the first cell and Monday in the cell next door. ; Under the Settings section on the left, click Profiles. If you drag a cell selection with the white-cross mouse pointer rather than the AutoFill handle, Excel simply extends the cell selection to those cells you drag through. The formula will be updated to logically respond to the information in the cells to which you copy. One of the many tools in Excel that speeds up how you work is Fill, used to be called AutoFill way back, it is how you can quickly make a series or copy values or formulas by simply clicking and dragging on the bottom right hand corner of a cell. Excel's AutoFill feature makes short work o","noIndex":0,"noFollow":0},"content":"

Many of the worksheets that you create with Excel 2016 require the entry of a series of sequential dates or numbers. Let's look at an example of why absolute references are also useful. (If you went too far, you can drag the fill handle to the left to cut back on the list of months; if you didn't go far enough, you can drag it to the right to extend the list of months farther.). Select one or more cells you want to use as a basis for filling additional cells. To have Excel copy Jan into each of the selected cells, choose Copy Cells on this menu. Where the cursor is flashing, type the number, 7. For example, if cells A1 through A5 are filled with numbers, and B1 through B5 are filled with numbers, and I enter this formula in cell C1: and then double-click the AutoFill button in cell C1, the formula will be copied to cells C2 through C5 (and the copied formula will adjust itself as it goes through the rows, so in cell C2, the formula will read =A2+B2, and so on), How CPAs Can Mitigate Greatest Malpractice Risks, What To Do When Worksheet Tabs Go Missing. How to Use AutoFill in Excel without Changing the Formatting. Excel's AutoFill feature makes short work of this kind of repetitive task. Columnsrun from left to right and are lettered. You can help keep this site running by allowing ads on MrExcel.com. All you have to enter is the starting value for the series. When you're done, move to Step 6. Excel provides a fill command on the ribbon as well. Choose Proofing. First, open Excel and select Options at the end of the menu. Click on the AutoCorrect Options button. AutoFill Bonus Tip 2 The place that those rows and columns meet is called a cell. A small Auto Fill Options button will appear at the bottom of the pasted values. What I enjoy most is teaching people to use software to solve everyday problems, excel in their career, and complete work efficiently. I have called support and they lead me here. ). Click the AutoCorrect Options button. Place the mouse pointer over the fill handle. To have the program fill the selected cells with the formatting used in cell B2 (in this case, the cell has had bold applied to it), you select Fill Formatting Only on this menu. Pito Salas, working for Lotus, popularized what would become to be pivot tables. Let's get a bit more advanced now, and talk about relative versus absolute references in Excel. To autofill, a series of numbers, first, just enter a number (1) in the first cell (A1). Suppose that you enter the number 17 in a cell and then drag the fill handle across the row Excel just copies the number 17 in all the cells that you select..

Creating custom lists for AutoFill

You can also create your own custom series with AutoFill. For example, to start a series with Saturday and enter every other day across a row, enter Saturday in the first cell and Monday in the cell next door. > >OSHAman wrote: The AutoFill (or fill) handle looks like this + and appears only when you position the mouse on the lower-right corner of the active cell (or the last cell, when you've selected a block of cells). Company To change the default action to the fill series function, click on the menu icon and select 'Fill Series'. To stop filling, press Esc. Dummies helps everyone be more knowledgeable and confident in applying what they know. How do I change the default so it stays 1 all the way down? To create this kind of custom series using Excel's AutoFill feature, follow these steps: Click File Options Advanced or press Alt+FTA and then scroll down and click the Edit Custom Lists button in the General section to open the Custom Lists dialog box. Open Edge. Here is a video I made to show you how it works. The moment you release the mouse button or remove your finger or stylus from the screen, Excel automatically restores the Options dialog box to its normal size. The copy option is the default action that Excel performs when you click and drag so you should notice that the number you entered into the master cell has been copied into all of the cells that you selected. If all of the cells you want to copy your formula to are adjoined, you can autofill formulas in your spreadsheet. Step 2: Next select both the cells as shown in figure 5. In college, I studied Accounting and Finance but continue to scratch my creative itch with my work for Envato Tuts+ and other clients. We leave the "E2" portion unchanged, because as we drag the formula down, we do want the formula to adapt to each employees' sales. Then type the start date (the number series) into the Start number textbox, and enter 7 into Increment textbox, and 5 into the No.of digits textbox. The top part of the screenshot shows the formulas behind the scenes, while the bottom screenshot shows what the formulas render. Press & hold the Ctrl key. Destination: Till what cell do you want to continue the fill series pattern.Here, we need to mention the full range of cells. To have Excel fill in the series of months in the selected cells without copying the formatting used in cell B2, you select the Fill Without Formatting command from this shortcut menu.

Working with a spaced series

AutoFill uses the initial value that you select (date, time, day, year, and so on) to design the series. Suppose that you enter the number 17 in a cell and then drag the fill handle across the row Excel just copies the number 17 in all the cells that you select.. You can also create your own custom series with AutoFill. Dummies has always stood for taking on complex concepts and making them easy to understand. In this example, we'll see what's wrong with using the Fill Handle option when two distant columns are present in the same worksheet.. To have Excel copy Jan into each of the selected cells, choose Copy Cells on this menu. )

Release the mouse button, and Excel fills the cell selection with the missing months.

Also, you can use the options on the AutoFill Options drop-down menu shown. If the cell contains a number, holding down the CTRL key while dragging the AutoFill box will increment the number by one in each of the cells over which you drag. After extending the range with the fill handle, Excel either creates a series in all of the cells that you select or copies the entire range with the initial value. In fact, it can be a real. To begin the AutoFill process, select the cell (or range of cells) you have entered and locate the "AutoFill Handle". For example, entered 1 and 2 in cells A1 and A2. Click on Settings. Formulasandfunctionsare what we use to work with our typed data. How to use autofill to rapidly apply formulas to an entire column. To have Excel copy Jan into each of the selected cells, choose Copy Cells on this menu. In the next window, select Blanks. 2. When we pasted it intoE3,for example, it didn't do the same thing - instead, it added the values fromB3, C3,andD3. For the purpose of this tutorial, I'll use the termFormulato refer to either of these, since we often work with a combination of both in a spreadsheet. Select the cell or range of cells you want to use AutoFill on. Let's calculate our employees' sales bonus for the quarter. Hello, Is there a way to customize Excel 2007 so that when I fill a series down, the content will be Copied instead of "Fill Series"? This article explains how to manage Microsoft . Check out the screencast below to learn how to manage your Excel formulas better. A 2 will be placed in the next cell. Drag the Autofill handle across or down to select your target cells. Also, you can use the options on the AutoFill Options drop-down menu shown. Under "Advanced settings," click the View Advanced. It may not display this or other websites correctly. Best of all, this tutorial will apply to many spreadsheet apps; whether you use Apple Numbers, Google Sheets, or Microsoft Excel, you'll find professional tips for working with formulas quickly in a spreadsheet. The cell content is changed according to the Fill option you chose. You can tell AutoFill to create a series that changes by some other value: Enter two sample values in neighboring cells that describe the amount of change you want between each value in the series. For the series 2, 4, 6, 8., type 2 and 4. Enter Friday into cell A1. {"appState":{"pageLoadApiCallsStatus":true},"articleState":{"article":{"headers":{"creationTime":"2016-03-26T07:21:07+00:00","modifiedTime":"2016-03-26T07:21:07+00:00","timestamp":"2022-09-14T17:48:56+00:00"},"data":{"breadcrumbs":[{"name":"Technology","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33512"},"slug":"technology","categoryId":33512},{"name":"Software","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33618"},"slug":"software","categoryId":33618},{"name":"Microsoft Products","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33642"},"slug":"microsoft-products","categoryId":33642},{"name":"Excel","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33644"},"slug":"excel","categoryId":33644}],"title":"How to Use Autofill in Excel 2016","strippedTitle":"how to use autofill in excel 2016","slug":"how-to-use-autofill-in-excel-2016","canonicalUrl":"","seo":{"metaDescription":"Many of the worksheets that you create with Excel 2016 require the entry of a series of sequential dates or numbers. How to enable Table AutoFill Formulas You may think that this option will be in File - Options - Advanced. Step 3: Now hover the mouse over the bottom-right edge of the rectangle window. Select the List Entries list box and then type each entry (in the desired order), being sure to press Enter after typing each one. The formula will be updated to logically respond to the information in the cells to which you copy. In the example where we calculated the quarterly sales totals, we wrote a formula with relative references. Release the mouse button, then release Ctrl key. To keep learning, try out some of these built-in functions in Excel: Now that we've written a few formulas in Excel, let's learn how to copy and paste them. ","hasArticle":false,"_links":{"self":"https://dummies-api.dummies.com/v2/authors/9027"}}],"_links":{"self":"https://dummies-api.dummies.com/v2/books/"}},"collections":[],"articleAds":{"footerAd":"